What is the difference between the terms laser, inkjet, photocopier, MFC

What is the difference between the terms laser, inkjet, photocopier, MFC

When buying a printing device for your office it can be confusing deciding which of the various names and terms for printers to use and how these terms differ..

1. A Laser printer – these use a laser beam (or LED array) to heat-fuse dry ink (toner) to the paper. They are a relatively small size, very fast and extremely high quality for black and white or greyscale printing. They also use large toner cartridges which have a print yield of 2400 to 15000 pages. They also come in colour versions, but these are expensive and have dull colours compared to inkjets.

2. An Injket printer – these use small nozzles to fire drops of liquid ink at the paper from 4 separate cartridges (black and primary colours). They are usually small printers, the cheapest to buy, but are slow, have very expensive cartridges that only last around 200 pages but can print colour photos in glorious colour on the right paper.

3. A photocopier (or copier) – these are large and expensive machines that have a laser printer at the heart, a scanner on top and multiple paper trays and extra features that may include stapling, paper collating and faxing or emailing. The printing is the same as the laser above, but they often come with larger toner cartridges.

4. An MFC (multifunction centre) – these are basically the same as a photocopier, but often smaller in size. They include all-in-one: a printer (usually laser), a scanner, photocopier and often fax machine and support for emailing scanned documents.

Here at Swallow Office Supplies we supply a wide range of the above devices to many businesses around South & West Wales and also offer support and maintenance contracts.

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Printing costs per page inkjet vs laser

Inkjet vs laser – Printing costs per page and how much does it cost to run a printer?

After you buy your printer with inkjet cartridges and get it home you will notice there is no information whatsoever on the boxes stating how many pages you can expect to get from each cartridge.

When you’re looking for a new printer wouldn’t it be nice if this information was printed in plain sight right on the box in bold letters? In this way a customer could make an intelligent decision as to what printer model will best suit his or her needs and what the running costs would be in terms of page yields per cartridge.

On the rare occasion that you do find a page yield figure, it can be very misleading. Let’s say the stated page yield is 300 pages for that cartridge, the consumer automatically thinks, great I’ll get 300 pages. Wrong! You could get just 100 pages or less because, believe it or not, the printer manufacturers are basing these yields on 5% ink coverage on the page, which is ridiculous… See the images below for an examples of page coverages:
5%                                                                                                                10%

20-page-coverage laser vs inkjetGenerally you’re going to be printing pages with 10% to 40% coverage, or even as much as 75% coverage for posters and ads, so expect the quoted cartridge yields to be 2 or 3 times less than stated and factor this into your printing costs. Make sure you do the research on what the actual page yield is so you can match the printer and cartridges to your printing requirements.

We’ve compiled a rough list of budget printer yields and page costs below, which shows you that laser printers (even budget ones) are really the way to go if you print more than 200 per month.

HP XL cartridge = 330 pages / Hp standard cartridge = 150 pages
cost per page color = 8p / cost per page black = 4.5p
Canon XL cartridge = 550 pages / Canon standard cartridge = 180 pages
cost per page color = 7.8p / cost per page black = 6p
Epson XL cartridge = 460 pages / Epson standard cartridge = 175 pages
cost per page color = 10.9p / cost per page black = 5p
Brother laser cartridge = 2500 pages
Cost per page (black) = 2.5p / Cost per page (colour) = 11p
Canon laser cartridge = 2400 pages
Cost per page (black) = 2.5p / Cost per page (colour) = 11p
HP laser cartridge = 2400 pages
Cost per page (black) = 2.6p / Cost per page (colour) = 10p


20%                                                                                40%


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Paper size conversion chart

How to convert different paper sizes
or dimensions by codes and
metric or imperial measurements…

A0 =841 x 1189 mm = 33.1 x 46.8 in
A1 = 594 x 841 mm = 23.4 x 33.1 in
A2 = 420 x 594 mm = 16.5 x 23.4 in
A3 = 297 x 420 mm = 11.7 x 16.5 in
A4 = 210 x 297 mm = 8.3 x 11.7 in
A5 = 148 x 210 mm = 5.8 x 8.3 in
A6 = 105 x 148 mm = 4.1 x 5.8 in
A7 = 74 x 105 mm = 2.9 x 4.1 in

paper dimensions convert a3 a4 a5

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Christmas present ideas for the office

Christmas present ideas for the office

Wondering what to get an office colleague as a little Christmas gift this 2016?…  Why not get them a small stocking filled with colourful and incredibly useful office stationery. This is an especially good idea if your colleague often loses their pens, notepads, tape etc or is forever borrowing your stationery off your desk.

At Swallow Office Supplies in Cardigan we have a nice range of Christmas present ideas for the office,
including everything you need for wrapping presents from gift wrapping paper to sellotape and glittery marker pens.


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Which envelope size for which paper?

Which envelope size for which paper? – Our guide:

A quick and easy way to remember which envelope size you need is to swap the “A” letter of your paper size, for the letter “C”. For example, if you want an envelope to fit an A5 paper, then you’d need a C5 envelope.
What size envelope do I need for an A4 brochure?
An A4 paper or brochure (depending on the thickness of the brochure) will fit into a C4 size envelope, without having to hold the paper to fit.
What is a DL envelope?
A DL envelope is designed to fit an A4 piece of paper, folded into thirds. This is one of the most common envelope sizes for business letters and you will find the majority of your standard post arrives in a DL size envelope.


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Guide to office ergonomics

Your guide to an ergonomic desk workspace

Office posture ergonomic deskWe spend a lot of time sitting at our desks every day, and while it may not look like it, it can wreak havoc with our bodies. Here’s how to set up a healthy, ergonomic workspace to keep you comfortable and injury-free.

Some of you may not realize how unfriendly your workspace is to your body, while others of you have already started experiencing repetitive strain injury (RSI) from an improperly set up desk. A number of different factors can cause injuries (yes, even at a desk), and they may not always be obvious—for example, slouching and keeping your shoulders tense can not only cause pinched nerves in your shoulders, but even hurt your wrists

Choose a chair that supports your spinal curves. Adjust the height of your chair so that your feet rest flat on the floor or on a footrest and your thighs are parallel to the floor. Adjust armrests so your arms gently rest on them with your shoulders relaxed.

Place your mouse within easy reach and on the same surface as your keyboard. While typing or using your mouse, keep your wrists straight, your upper arms close to your body, and your hands at or slightly below the level of your elbows. Use keyboard shortcuts to reduce extended mouse use. If possible, adjust the sensitivity of the mouse so you can use a light touch to operate it.

If you frequently talk on the phone and type or write at the same time, place your phone on speaker or use a headset rather than cradling the phone between your head and neck.

Under the desk, make sure there’s clearance for your knees, thighs and feet. If the desk is too low and can’t be adjusted, place sturdy boards or blocks under the desk legs. If the desk is too high and can’t be adjusted, raise your chair. Use a footrest to support your feet as needed. If your desk has a hard edge, pad the edge or use a wrist rest. Don’t store items under your desk.

Place the monitor directly in front of you, about an arm’s length away. The top of the screen should be at or slightly below eye level. The monitor should be directly behind your keyboard. If you wear bifocals, lower the monitor an additional 1 to 2 inches for more comfortable viewing. Place your monitor so that the brightest light source is to the side.

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Why shred:
Identity fraud is a risk to all of us, both as individuals and as businesses, simply because we deal with so many pieces of information on a daily basis. To criminals, a discarded bank statement or photocopy of a passport could be enough to allow them to start building up a picture of you, your customers or your business and eventually can lead to them stealing your identity.

What to Shred:
It’s not difficult to determine what you should shred. Essentially, any paper document, expired credit card or CD/DVD containing personal, company or financial details should be shredded prior to disposal. Experts agree that one of the best ways to keep your identity safe is to shred all paper waste with personal information before you put it in the bin.

Shredders shredding to avoid identity fraud

Shredders shredding to avoid identity fraud

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Special offer on CoolEarth ecologically friendly paper reams

Do your bit for the ecology of our planet – buy ecologically friendly paper by Cool Earth!

“Helping Cool Earth to halt tropical deforestation makes a real difference. Perhaps the biggest difference we will make in our whole lives”  ~ Sir David Attenborough

ecological paper eco friendly paper cool earth

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Check out our Bureau Magazine online

Check out our Bureau Magazine online

The Bureau is  full colour, seasonal mini-publication, with lots of exciting special offers for all your day to day stationary requirements.  Check out the many buy one get one free offers and all the latest new products.

Please click the photo below to browse at your leisure and order through Swallow as usual:

Office supplies magazine bureau

The Bureau Office supplies magazine

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Shhhh Can you keep a Secret?

See our catalogue for a complete range of shredders to ensure your office confidential information never falls into the wrong hands..

HSM UK_shredstar_X10_promotion flyer_consumer_EN_2016-01_form-page-001HSM UK_shredstar_X15_promotion flyer_consumer_EN_2016-01_form-page-001

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